Effingham - Energy Administrative Assistant
In the Energy Administrative Assistant position, you will provide customer service through accurate order processing and issue resolution while ensuring proper billing within company credit policies. Other responsibilities are, but are not limited to, supporting inside sales, preparing reports, maintaining exemption certificates, and assisting with energy inventory reconciliation.
Location
201 W Roadway Ave, Effingham, IL 62401
Reports to
VP of Energy Sales
Salary
$18-$22 per hour
Key Responsibilities
- Customer service includes processing orders and resolution of customer complaints
- Ensure that all products and services at the location are accurately billed and within the company credit policy
- Assisting with inside sales, following up on leads, and working with existing customers promoting increased business
- Prepare motor fuel reports and maintain federal and state exemption certificates
- Aid in the reconciliation of energy inventory and maintain energy volume reports
- Track and maintain records of all contract sales and leases for propane and refined fuel tanks.7. Pull data for company motor fuel sales tax reporting
- Assist in departmental allocation of energy products used by the company
- Follow all established personnel and safety policies and procedures
- Inventory control, monthly reporting, and counting of inventory
Required Knowledge, Skills, and Leadership Characteristics
- Excellent customer service skills
- Strong verbal and written communication skills
- Proficient in Microsoft Office applications
- Ability to read, analyze, and interpret common data
- Demonstrates ability to work effectively without direct supervision
- Demonstrates the ability to interact effectively with management, employees, and customers
- Has a self-motivating personality as well as team building skills
- Must be 18 years of age or older
Work Environment
The nature of the business requires extended hours.
Travel
The employee may be required to travel to other locations, conferences, educational opportunities, and other job-related activities.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.
Date Posted
06/11/2026
Who is The Equity?
The Equity is an independent ag cooperative headquartered in Effingham, Illinois and has over 600 employees. Our market area currently includes 22 locations and covers central Illinois and southwest Indiana. The Equity has five divisions including: Agronomy, Grain, Feed & Livestock, Energy, and two Retail Stores, plus a Precision Agronomy dealership as well as a cutting-edge drone sprayer business. The Equity’s mission is to deliver value to our customers through operational excellence, providing information, exploring opportunities, and supporting profitable roles for producers.
Benefits Overview
- Paid vacation, 6 days Paid Time for All, 8 paid holidays, 3 paid floating holidays
- 401k match up to 6%
- One week paid Parental Leave
- Referral Program
- Company Incentive Program
- Medical, dental, and vision
- Paid Life insurance and long-term disability insurance
Effingham Equity shall not be liable for, shall not pay, and expressly rejects and disclaims any and all responsibility or liability for any commission, expense, fee or cost claimed or charged by any recruitment or employment agency, firm, or company in connection with the employment of any candidate selected by Effingham Equity for the position described above unless a written contract is executed by Effingham Equity and such employment agency, firm or company before Effingham Equity makes an offer of employment to such candidate.